Privacy Policy

Last updated: December 2025

This Privacy Policy explains how Fox Project Management Consultancy Ltd ("Fox Project Management", "we", "our" or "us") collects, uses, stores and protects your personal data when you visit our website, contact us by email or telephone, or otherwise engage with our services. We are committed to protecting your privacy and handling your data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Fox Project Management Consultancy Ltd is a project management consultancy registered in Scotland with its principal place of business in Glasgow, United Kingdom. For the purposes of UK data protection law, we are the data controller of personal data we collect about you.

If you have any questions about this policy or how we handle your data, please contact us at info@foxconsultancy.org.

2. The information we collect

We may collect and process the following categories of personal data:

Contact details — name, job title, employer, email address and telephone number you provide when you contact us.
Project information — details about your project, organisation and requirements that you share with us during enquiries or engagements.
Correspondence — records of emails, letters and call notes related to our communications with you.
Technical data — anonymous information about your device, browser type and how you navigate our website, collected through standard server logs.

3. How we use your personal data

We use personal data for the following purposes:

To respond to enquiries and provide information about our services.
To deliver project management services under a contract with you or your organisation.
To manage our client relationships and internal records.
To comply with legal, regulatory and professional obligations.
To maintain the security and performance of our website.

4. Lawful bases for processing

Under UK GDPR, we rely on the following lawful bases to process your personal data:

Contract — where processing is necessary to enter into or perform a contract with you or your organisation.
Legitimate interests — where processing is in our legitimate business interests (such as responding to enquiries or maintaining client records) and not overridden by your rights.
Legal obligation — where we are required to process data to meet a legal or regulatory requirement.
Consent — where you have given us explicit consent (for example, to receive marketing communications).

5. How long we keep your data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting or reporting requirements. Project records are typically retained for six years after the end of an engagement, in line with UK statutory limitation periods.

6. Sharing your data

We do not sell your personal data. We may share data with trusted third parties where necessary to deliver our services or comply with legal obligations, including IT and email service providers, professional advisers, and regulators. Any third party we share data with is required to keep it secure and process it only on our instructions.

7. International transfers

Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, such as the use of UK-approved standard contractual clauses or transfers to countries covered by a UK adequacy decision.

8. Your rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request erasure of your data in certain circumstances.
Object to or restrict our processing of your data.
Request transfer of your data in a portable format.
Withdraw consent at any time where consent is the lawful basis.

To exercise any of these rights, please contact us at info@foxconsultancy.org.

9. Cookies

Our website uses only strictly necessary cookies required for the site to function. We do not use advertising, analytics or tracking cookies without your consent. You can control cookies via your browser settings at any time.

10. Complaints

If you are unhappy with how we have handled your personal data, please contact us first so we can try to resolve the issue. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

11. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.